Our sales cycle is six months. Won't automated follow-up feel spammy?

Only if it's built like a drip campaign, which is not what a long-cycle remodel needs. The cadence we build is spaced in weeks, references their specific project and scope, and leads with something useful — a similar completed project, a materials lead-time note, a financing option. It pauses the moment a human conversation starts.

Can clients get project updates without me writing them?

Yes, and it's usually the change clients notice most. Milestone updates assemble from what your team already logs — phase complete, inspection passed, materials delivered, next crew scheduled — with photos attached, and go out on a set rhythm. Your PM approves rather than composes.

What about subcontractor coordination?

Schedule confirmations, day-before reminders, COI and W-9 expiry chasing, and change-order acknowledgements all run automatically, with escalation when a sub goes quiet before their window. It won't make an unreliable sub reliable, but it removes the excuse and tells you sooner.

We use Buildertrend / CoConstruct / JobTread. Does that matter?

Not much. We build around Buildertrend, CoConstruct, JobTread, Procore, Houzz Pro, QuickBooks — or the shared drive and text threads a lot of quality remodelers still run on. We connect what exists rather than replacing your PM tool.

Do you serve my area?

Yes. Karteric works with general contractors, remodelers and design-build firms across the United States. Everything is built and supported remotely.

General Contractors & Remodelers

Automation for jobs that take months to sell and months to build

A kitchen remodel is decided over a season, not a phone call, and built by a dozen people who all need to know the same thing on the same morning. Karteric™ builds the systems that keep long-cycle prospects warm, subs scheduled, documents collected and clients informed without another hour in your inbox.

Start with a conversation

The reality for general contractors and remodelers

The homeowner who inquires in February might sign in September. In between they get financing, argue about scope, look at three other builders and go quiet for six weeks at a time. Most contractors follow up twice, hear nothing, and mentally write the lead off — then see the project on a competitor's feed in the fall. The job wasn't lost on price; it was lost to silence.

Once work is sold, the job becomes a coordination problem. Framers, electricians, plumbers, drywall, counters and inspections all have to line up, and one sub who doesn't confirm turns into a lost week nobody notices until the crew is standing there. Meanwhile selections, permits, HOA approvals, insurance certificates and signed change orders arrive by text, email and photo, and someone reconstructs the file by hand.

And the client — who is living in the middle of it, spending more than they've spent on anything but the house itself — mostly hears nothing. Not because things are going badly, but because the person who could give them an update is on a site. Silence during a remodel is what turns a happy client into a nervous one, and a nervous one into a review you have to explain.

What automation does for general contractors

Five systems built for the long sell and the long build — and the client experience that decides your referrals.

Long-cycle nurture that survives six months of quiet

Prospects who aren't ready enter a slow, genuinely useful cadence — a comparable completed project, a realistic budget range for their scope, a lead-time note on cabinetry, a seasonal scheduling window. Spaced in weeks, not days, and paused the moment they reply.

You're the builder still present when they finally decide, without anyone maintaining a manual follow-up list.
Estimate follow-up over weeks, not days

Every proposal gets a structured recap in plain language, a walkthrough of what's included and what isn't, an answer to the allowance question that always comes, and a scheduled decision check-in tied to your build calendar.

Fewer proposals expire unanswered, and you learn why you lost the ones you lose.
Automated client project updates

Milestone updates assemble from what your team already logs — demo complete, rough-in inspected, materials delivered, next trade scheduled — with photos attached and a clear note on what happens next week. Your PM approves in a tap instead of writing an email at 9pm.

Clients stop calling for status, and the anxious mid-project stretch stops generating friction.
Document and selection intake that chases itself

Signed contracts, change orders, selections, permit and HOA paperwork, sub COIs and W-9s each get a structured request with automatic reminders until they're in, filed against the right job. Expiring insurance certificates re-request themselves before they lapse.

The project file is complete when you need it, instead of assembled in a panic before a draw or a dispute.
Subcontractor coordination and referral generation

Subs get schedule confirmations, day-before reminders and change-order notices, with escalation when someone goes quiet before their window. At close-out, clients get a review request and a referral prompt timed to the final walkthrough, when goodwill peaks.

Fewer lost days waiting on a no-show, and more of your next year coming from the job you just finished.

We don't sell a boxed contractor package. Design-build, custom homes, kitchen-and-bath and light commercial all run on different rhythms, so we start by walking your pipeline and one live job end to end, then build to how you actually work. Proven components where they fit, custom where your process is the product.

The payoff

Won jobs you'd already written off

Long-cycle nurture converts prospects that today go cold in month three. On projects this size, a single recovered remodel a quarter dwarfs the cost of the system that recovered it.

Weeks you don't lose to coordination

A sub who doesn't show, a permit nobody chased, a selection made too late — each one costs days of schedule. Catching them automatically protects the build calendar, which protects your margin and your next start date.

Clients who refer without being asked

Consistent, proactive updates are the single biggest driver of remodel satisfaction. Happier clients mean fewer difficult conversations, better reviews and a referral pipeline that reduces what you spend to fill next season.

How we work

Discovery first. We won't automate a pipeline before we've walked one of your live jobs end to end.

Intelligent by design

We map how a lead becomes a signed contract and how a contract becomes a finished project — including every point where things wait on a person.

Outcomes over outputs

Success is signed contracts, protected schedules and referral volume — not a stack of workflows nobody uses.

Human at the center

Your PMs keep the client relationship and the build decisions. The system handles the reminding, chasing and status reporting.

Future-proof

Built to hold up as you add crews, run more concurrent jobs, or move to a different project-management platform.

General contractor automation questions

Our sales cycle is six months. Won't automated follow-up feel spammy?: Only if it's built like a drip campaign, which is not what a long-cycle remodel needs. The cadence we build is spaced in weeks, references their specific project and scope, and leads with something useful — a similar completed project, a materials lead-time note, a financing option. It pauses the moment a human conversation starts.
Can clients get project updates without me writing them?: Yes, and it's usually the change clients notice most. Milestone updates assemble from what your team already logs — phase complete, inspection passed, materials delivered, next crew scheduled — with photos attached, and go out on a set rhythm. Your PM approves rather than composes.
What about subcontractor coordination?: Schedule confirmations, day-before reminders, COI and W-9 expiry chasing, and change-order acknowledgements all run automatically, with escalation when a sub goes quiet before their window. It won't make an unreliable sub reliable, but it removes the excuse and tells you sooner.
We use Buildertrend / CoConstruct / JobTread. Does that matter?: Not much. We build around Buildertrend, CoConstruct, JobTread, Procore, Houzz Pro, QuickBooks — or the shared drive and text threads a lot of quality remodelers still run on. We connect what exists rather than replacing your PM tool.
Do you serve my area?: Yes. Karteric works with general contractors, remodelers and design-build firms across the United States. Everything is built and supported remotely.

Tell us where your pipeline stalls

Bring the leads that went quiet, the subs who don't confirm, and the client updates you write after dinner. We'll listen first and figure out what actually fits.